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Reasons Why You Should Implement the Cloud Archive System in Your Business. The most common form of communication used in the corporate world in the recent past is emailing. After a short duration the number of emails in your system will grow to create a need for email system management and security. Corporate world is known for a series of lawsuits and therefore deleting your old emails is not a good idea. When the emails are stored in the system, they can easily be lost in cases of server problem of equipment breakdown. The best way to manage your accumulated emails is by archiving them. The most efficient and effective way to archive your emails is through the cloud archive program. Emails stored in the cloud archive cannot be accessed by other people except for the company authorized personnel protecting them from modification by third parties. Here are some of the advantages of using the cloud archive to your business and yourself. One you have archived your emails in the cloud archive they will be protected from modification by people who are not authorized. Validating the authenticity of your documents become much easier with the help of cloud archive in situation where the company is being sued for a document that they suspect to be forged.
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Cloud archive offers unlimited storage capacity for emails and other relevant documents. In most cases, the storage capacity depends on your preferred subscription that will meet your company needs. If your company manages a large number of emails, cloud archive has the capability to store your emails without any storage limitation.
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Archived emails are protected from security threats such as virus attacks and hacking. In cases of unexpected disasters, you will be able to recover your emails faster and continue with your operations. The recovery process is fast and secure and will ensure that your business continues to run smoothly. Cloud archive operates in compliance with the government policies, and the use of the system does not require any further training as it is simple. Lawsuits can be handled faster with the help of the e-discovery provided by cloud archive. A good cloud archive system will also serve as a backup system. Cloud archive will enable to restore your lost emails that might result from equipment breakdown creating no need for a backup system. A backup system working in conjunction with a cloud archive will provide a more secure storage for your emails. To ensure smooth running of your business without fear of data loss you should use the cloud archive.